Process: project flow
Here you see an overview of all the steps an assignment goes through - have a look before you start with your first project, or any time you’re unsure what the next step is.
Project flow
Here you see an overview of all the steps an assignment goes through - have a look before you start with your first project, or any time you’re unsure what the next step is.
Request
1 Project request
The client submits a new project request with the most important information.
2 Estimation
FP estimates the scope of the assignment.
3 Request Visual Creator (VC)
FP requests a VC. The VC and the client receive a notification via email.
4a Confirm availability
The VC confirms their availability.
4b Decline project
The VC declines the project. In this case, back to step 3.
Offer
5 Offer
FP makes an offer. The client receives a notification via e-mail and reviews the offer and portfolio of the VC on the project page.
6a Accept offer
The client accepts the offer. The client and the VC receive a notification via email that the offer is confirmed and the project underway.
6b Request changes
The client requests changes to the offer and receives a confirmation via email that FP will make a new offer. Back to step 5.
Briefing
7 Briefing
The client fills in the briefing; collaborators added by the client receive an invitation via email to edit the brief. The client submits the completed briefing and receives a confirmation email that the briefing will be reviewed.
8a Accept briefing
FP checks and accepts the briefing and sends it to the VC. The VC receives a notification via email.
8b Request changes
FP requests changes to the briefing. The client receives a notification via email with the requested changes. Back to step 7.
9 Accept briefing
The VC reviews and accepts the briefing. Changes can be requested via chat by the VC. The client receives a notification via email that the VC accepted the briefing. The organisational contact listed in the briefing receives an email with access to the briefing. Production starts.
Production
10 Upload material & complete production
The VC uploads the material according to the post production guidelines of Fairpicture. As soon as all the material is uploaded, the VC confirms that production is completed.
Review
11a Accept material
FP reviews and accepts the material and sends it to the client. The VC and the client receive a notification via email.
11b Request changes
FP requests changes to the material. The VC receives a notification via email with the requested changes. Back to step 10.
12a Accept material & feedback
The client reviews and accepts the material and gives a short feedback for the VC.
12b Request changes
The client requests changes to the material. The VC receives a notification via email with the requested changes. Back to step 10.
13 Finish production
FP confirms that production is finished. The VC receives a notification via email with the client feedback and an invoice request.
Payment
14 Upload invoice & receipts
The VC uploads their invoice and receipts.
15a Request changes invoice
FP requests changes to the invoice. The VC receives a notification via email with the requested changes. Back to step 14.
15b Initiate payment VC
FP initiates the payment for the VC. The VC receives a notification via email.
16 Upload client invoice
FP uploads the invoice for the client. The client receives a notification via email.
17 Confirm payment
FP confirms the payment as soon as the invoice is paid. The client receives a notification via email.
18 Debriefing
The client and the VC receive an email with a link where they can give feedback to the project.
19 Project completed
The project is now completed and can be found under “completed projects”.
You can be in contact with the client/VC and Fairpicture via chat on the project page during the entire assignment period. You will receive an email notification for each new message. Check out “Basics: dashboard & project pages” for where to find the chats on the project page.
